Party on the Mountain

EFM were approached to assist with the complex logistics for a large VIP Winter Wonderland themed party taking place at the top of a mountain in St Moritz, Switzerland, in the midst of the peak ski season. With only a month until the event, the following day the EFM team jumped on a plane, train and car journey to participate in a recce, with the entire production team and upon arrival the resort closed to new arrivals, as a result of avalanches!

With the severe weather, and multiple venues involved across the resort, we immediately identified a variety of access and other major challenges, including a lack of local storage / potential staging areas and a wide range of local restrictions in place for goods vehicles. The main vehicular access to St Moritz is at the end of the Julierpass - an extremely dangerous winding mountain road, that is frequently closed to traffic due to weather, and HGVs are forbidden from travelling along the route at the first sign of snow hitting the road. Once in the resort itself, one of the venues was a temporary structure that was constructed on the frozen lake, with weight restrictions for trucks. Others were at the foot of ski runs, at the end of single track narrow snow-covered mountain lanes.

The EFM team loves a challenge, so we jumped on board and solved every curved ball thrown in our way!

What services did EFM provide?

  • Sourced temperature-controlled secure storage within and outside the resort
  • Complex scheduling of deliveries with multiple smaller vehicles and drivers shuttling goods from the hubs we identified into and out of the venues, often overnight or in the early hours of the morning, over several weeks
  • Made and activated contingency plans for rail-transport at certain times, depending on the weather and road closures
  • Arranged the transport up & down the mountain of cumbersome and out of gauge fairground rides – including a Ferris Wheel, Helter Skelter, a Carousel and Dodgem Cars
  • Liaised with police, Canton level and Federal level authorities for permissions to accomplish our work
  • Managed multiple customs clearances and produced 40 x ATA Carnets for the equipment arriving into Switzerland, as most of it arrived from overseas
  • Transported drones, lighting, audio, LED screens, props, special effects, temporary structures, temporary seating, power, stages, market stalls, production from a West End ice show, backline for A-List artists providing the entertainment, staff uniforms, gaming machines, gifts, catering equipment, food, flowers, crockery & linen
  • Dangerous goods handling & transport of pyrotechnics for the firework display over the lake
  • Rail transfers into and out of St Moritz, via our local warehouse / rail hub in Landquart
  • Removal and off-site storage of empty flight cases, crates and back-up event supplies
  • Over 50 international truck moves from across Europe to and from St Moritz
  • On-site EFM project management team to direct the entire logistics operation, before, during and after the event

To the ends of the Earth

Since 2000 we've been providing unrivalled logistics solutions to the live events industry. Reputation is everything, yours and ours, we are the company that can be relied upon to deliver precisely on time, on budget, every time, even when it seems impossible to everyone else.

Leading brands and the biggest names in Music, Sport, Automotive, Events, Stage & Screen trust and rely on us to manage their global event logistics. We've been behind the successful delivery of many of the greatest shows of the 21st century.

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